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Privacy Policy

Ascot Investment Management Pty Ltd ATF Ascot Investment Management Unit Trust

ABN 23 879 421 870

 

ACN 675 459 604

 

Effective Date: May 1, 2024

 

At Ascot Investment Management Pty Ltd ATF Ascot Investment Management Unit Trust and its affiliated entities ("we", "us", "our"), we prioritize your privacy. This policy outlines how we handle your personal information when you use our services through our website, email, and other communication channels (collectively, "Services").

 

Personal Information We Collect 

 

To provide our Services, we may need to collect personal information from you. If you prefer to use a pseudonym or remain anonymous, it may limit our ability to effectively deliver our Services.

 

We may collect the following types of personal information:

  • Name

  • Mailing or street addresses

  • Email addresses

  • Telephone numbers

  • Birthdate

  • Business history

  • Educational history

  • References

  • Financial information

  • Bankruptcy and credit reporting information

  • Bank account and credit card details

  • Insurance-related information

  • Licensing information

  • Copies of photo identification (e.g., driver's license, passport)

  • Any other information you provide directly related to our Services

 

Purpose of Collecting Your Personal Information

We primarily collect your personal information to provide our Services and for marketing purposes. Additionally, we may use your information for related secondary purposes that you would reasonably expect. You can opt out of our marketing communications at any time by contacting us in writing.

Methods of Collecting Personal Information

We gather your personal information directly from you via:

  • Our website

  • Telephone, email, fax, SMS, or letter

  • Conversations with our representatives

  • Participation in competitions, promotions, or information requests

  • Contracts with us

  • Surveys or feedback

 

We may also obtain personal information from third parties, such as credit reporting agencies, government bodies, or your representatives like lawyers and accountants. If you provide someone else’s personal information, you must have their consent and ensure they are aware of this policy. We will notify the individual where reasonable.

If we receive unsolicited personal information, we will determine if it could have been collected through legitimate means. If not, we will destroy or de-identify the information if lawful and reasonable.

 

Use of Your Personal Information

We use your personal information to:

  • Promote and provide our Services

  • Complete transactions related to our Services

  • Conduct internal administrative, marketing, planning, product development, and research

  • Provide requested information, newsletters, or other communications

  • Enable participation in promotions, competitions, and surveys

 

Storage and Protection of Your Personal Information

We take reasonable steps to safeguard your personal information from misuse, loss, unauthorized access, modification, or disclosure. Access to electronic information is restricted to employees, contractors, and agents whose roles require it. Our computer systems are password-protected. If we no longer need your personal information, we will destroy or de-identify it.

Accessing and Correcting Your Personal Information

You may request a list of the personal information we hold about you at any time. We will provide this information within 30 days and may charge a small administrative fee. In certain cases, we may not be able to grant access, such as if it interferes with others' privacy or breaches confidentiality. We will explain the reasons for any refusal.

 

If you believe the information we hold is incorrect, incomplete, or inaccurate, you can request an amendment. If we do not agree, we will add a note to the information stating your disagreement.

 

Disclosure of Personal Information

We may disclose your personal information to our related bodies corporate, agents, approved lenders, service providers, property data service providers, and agents used in our business operations. We will only use and disclose your information for the purposes for which it was collected, such as:

  • Assisting with property sales or purchases

  • Determining qualification for a property, loan, or insurance product

  • Administrative purposes (e.g., data processing, mailing)

  • Updating referrers on the progress of a product sold to you (excluding sensitive information)

  • Providing other services you may require

 

Changes to This Policy

We may update this privacy policy to comply with new laws or codes of practice and to reflect any new products or services we offer.

Contact Us

For any requests or complaints regarding your personal information, please contact us at:

Ascot Investment Management Pty Ltd ATF Ascot Investment Management Unit Trust

44 Leveson Street
North Melbourne VIC 3051

Ph: 0401 307 711

Email: andy@ascotinvestment.com.au

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